Overbilling Settings
Last updated: April 10, 2026
The Overbilling section on the Procore Settings page controls whether users and the AI can bill more than the scheduled (contract) value on invoice line items. These settings help you enforce billing limits or allow flexibility when subcontractors submit invoices that exceed the remaining balance on a commitment line item.
To access these settings, navigate to Settings → Procore Settings and scroll to the Overbilling section.
Only users with the Procore Company Admin role in inBuild can modify these settings. All other users can view the current values but cannot make changes.
Allow Overbilling on Line Items
The Allow overbilling on line items toggle controls whether users can manually enter billing amounts that exceed the scheduled value on a line item.
When this setting is off (the default), inBuild enforces billing limits — users cannot enter an amount on a line item that would exceed its remaining value. When this setting is on, users are free to enter any amount, even if it exceeds the contract value for that line item.
How to enable overbilling on line items
Navigate to Settings → Procore Settings.
Scroll to the Overbilling section.
Toggle Allow overbilling on line items to on.
To disable overbilling and re-enforce billing limits, toggle Allow overbilling on line items back to off.
Allow AI to Overbill
The Allow AI to overbill toggle controls how the AI handles extracted amounts that exceed the remaining balance on a commitment line item.
When this setting is on (the default), the AI extracts line item amounts exactly as they appear on the invoice document, even if they exceed the remaining balance on the matching commitment line item. When this setting is off, the AI caps extracted amounts at the "remaining to finish" value, preventing any line item from being overbilled during AI processing.
How to prevent AI from overbilling
Navigate to Settings → Procore Settings.
Scroll to the Overbilling section.
Toggle Allow AI to overbill to off.
The AI will now cap all extracted line item amounts at the remaining balance for each line item. Any amount on the invoice document that exceeds the remaining value will be reduced automatically.
These two settings work independently. For example, you can turn off Allow AI to overbill so the AI always caps amounts, while keeping Allow overbilling on line items on so users can still manually adjust amounts above the scheduled value after reviewing the AI's output.
Frequently Asked Questions
If I turn off both settings, can overbilling still occur?
No. When both settings are off, the AI will cap extracted amounts at the remaining balance, and users will not be able to manually enter amounts that exceed the scheduled value. This is the most restrictive configuration for preventing overbilling.
Why can't I change these settings?
Only users with the Procore Company Admin role in inBuild can modify Procore Settings. If the toggles appear grayed out, contact your company admin to make changes or to grant you the Procore Company Admin role.