Upload Your First Invoice
Last updated: November 11, 2026
Upload an invoice directly to your inBuild Pro Inbox, review the details extracted by AI, and submit it to Procore.
Upload the invoice
Open the Inbox and click + Add.
Browse for your invoice or drag and drop the file into the upload area.
When the invoice appears in your Inbox, open it and wait for AI analysis to finish.
The + Add button’s location depends on your screen size. It's either on the top right for small screens or left side for large screens.
Review the invoice details
Check the vendor, invoice number, invoice date, and project. You can edit these fields and search for the correct vendor from your Procore directory. The vendor address from Procore appears below the vendor field for reference. The invoice total is calculated from the line items.
Depending on your configuration, you can process the invoice as a Subcontractor Invoice or a Direct Cost. For a subcontractor invoice, select the purchase order or subcontract agreement it belongs to. Click the blue arrow next to the commitment to open it directly in Procore.
Confirm line items and submit
After you select a commitment, inBuild loads its line items.
Enter the amounts billed in the Current Period column and review any overbilling warnings.
Double-click a blank amount field to fill in the remaining balance.
Enter any applicable change order amounts and retainage in the line-item table.
When everything looks right, submit the invoice to Procore. Open the submitted invoice in Procore to verify the current-period amounts and confirm that the original invoice is attached.